This policy applies to all other types of surplus University property, including, but not limited to, grounds maintenance equipment, vehicles (including golf carts, gators and automobiles), furniture, televisions, books, desks, equipment, (including, but not limited to, athletics equipment and scientific equipment), fixtures, filing cabinets, and unneeded supplies.

Deans, department heads, program directors, head coaches or their designees who determine that University property is not needed by their department/program shall notify their Vice President. The Vice President will determine whether the property could be useful elsewhere within the Vice President’s division.  If the Vice President determines that there is no use for the property within their division, the Vice President shall notify the Vice President of Business and Finance, who shall take control of the item(s) for the purpose of determining their highest value and best use to the University.

The Vice President for Finance and Administration will first seek to reassign and reuse items somewhere else within the University.

If no internal use for a surplus item can be found, the Vice President of Business and Finance shall determine whether the property should be stored for potential future use by the University.

If it is determined that the property is of no current or future value to the University, the Vice President for Finance and Administration/Designee shall dispose of the property in a manner that is reasonably likely to provide the greatest net return to the University.

Any advertising of the availability of property for sale will be arranged by the Vice President for Finance and Administration/Designee. Items made available for competitive bid will be advertised to the campus, the public and to whatever other potential market is deemed appropriate.

All sales will be on an “as is” basis, with “no warranties of any kind, express or implied.” All sales are final, with no returns or refunds allowed.

All proceeds from sales or other dispositions of surplus University property will be deposited in a general institutional account. Proceeds will not revert to the department/program/division/team from which the items were declared surplus unless the President determines that it is in the best interests of the institution to direct the proceeds elsewhere within the institution.

Disposal of unsalable surplus property will be at the lowest possible cost to the University. Methods employed to dispose of unsalable property include:

• Trade-in;
• Return to the original source for resale or reuse;
• Recondition or rebuild to improve resale value;
• Scrap;
• Dismantle for salvageable scrap materials;
• Donation to non-profit organizations on an “as-is, where is” basis; or
• Treat as waste and handle accordingly.

Questions regarding this policy should be addressed to the Vice President for Finance and Administration.

February 2024

Updated August 2024